Fitted wardrobe quoting software that prices the way you do
Closetforge is a white-label 3D wardrobe configurator and quoting tool for fitted-wardrobe makers in the UK and Ireland.
This page is about the quoting side: how a design becomes a price from your own rates, what the two PDFs contain, and how you stay in charge of what the customer receives.
- Board billed by the sheet, pooled across the whole quote
- Edge bands, hardware, labour, installation, delivery and VAT
- A customer PDF and a workshop PDF with the cut list
The pricing engine
A price worked out from your rates
Pricing a fitted wardrobe by hand means drawing it, listing the panels, working out the sheets, adding the hinges and runners, guessing the labour and remembering delivery. The engine does the same steps, from the same kind of numbers, every time. It runs on our server against your workshop’s own pricing settings; a customer’s browser never works out a price.
Each workshop has its own rates. Nothing is shared between workshops, and a starting set of rates for a new account is exactly that: a starting point for you to check and change.
The breakdown is open to you line by line: which sheets, how many metres of band, which hinge at what price, how many minutes. If a number looks wrong, you can see where it came from and change the rate, not just the total.
Board by the sheet
Panels are nested onto your sheet size and billed as whole sheets, pooled across every wardrobe on the quote, with a waste allowance per material that you set. An oversized back is split and shown as two panels.
Edge bands by exposure
Visible edges and inside edges can take different band thicknesses, so a front is banded as a front and a shelf as a shelf.
Hardware by role
Hinges, runners, rails, handles and sliding gear are roles you map to products in your own hardware list. One handle per leaf, runners per drawer, gear per sliding leaf by weight.
Labour in minutes
Each kind of part carries a number of minutes and your hourly rate prices them. Painted finishes have their own minutes and a charge per square metre and per colour.
Fitting and delivery
Installation can sit inside the wardrobe price or as its own line, assembled on site or in the workshop. Delivery is billed for the round trip by road distance.
VAT and quantity
VAT at your country’s rate, shown on the total. Quote several identical wardrobes at once and the documents show the price per unit too.
The documents
Two PDFs: one for the customer, one for the workshop
Every quote request produces two documents from the same priced version, with a 3D image of the design on the cover. They carry your branding as a white-label tool would; the customer’s copy also carries the end-consumer notice and the small “Powered by Closetforge” line that sits on every page the customer sees. Both are stored with the version, so the PDF you open next month is the one that was sent, not a fresh calculation from today’s rates.
The customer’s copy
Your branding, a plain summary of the design, the total with VAT, your terms and the end-consumer notice. It links to a page where the customer can see the design in 3D.
The workshop’s copy
Everything in the customer’s copy plus the cut list, the hardware and accessory list and the cut layout of each sheet. The layout downloads as a MaxCut CSV.
Your margin on the screen
In your admin, the quote shows what each line costs you and what it earns, and how a discount eats into it, before you send.
Nothing priced at zero by accident
A part with no price is listed as unpriced, never as free. Until you price it, or decide to send anyway, the quote is held back from the customer.
Approval and versions
You approve, and every change is a version
Out of the box you approve every quote before the customer sees it, unless you switch on automatic sending. A new request notifies you at most once a day for each quote, so a busy weekend does not bury your inbox.
You can edit lines, add custom lines, set a different total for the customer and save. Each save is a version, and the sent version is pinned, so you always know exactly what the customer is looking at. Sending a revision sends the new version; pressing send twice does not email twice.
A price override that adds up
A different total is recorded as one adjustment line carrying the difference, so the quote still reconciles line by line.
Reminders, if you want them
Follow-up reminders to the customer are off until you switch them on, and each kind is sent once at most.
Text messages you can trace
The quote link can also go by text, and the admin shows whether the message was delivered.
Deposits and site visits
Deposits and the measuring visit
Most workshops ask for a deposit and many charge for a measuring visit beyond a certain distance. Both are settings, not something you retype on each quote.
Deposit
Set a deposit percentage and the customer’s PDF states the amount. For Slovenian workshops the PDF also carries a bank payment QR code for it.
Measuring visit policy
Set a free radius, a paid band whose fee is credited against the deposit if the job is won, and a distance beyond which you quote remotely first. The quote and the deposit follow it.
Who sees a price
Choose whether customers see no price until you send a quote, or a live price while they design (on the plans that include it).
Where it fits
Joinery quoting software for one product, done properly
General joinery quoting software has to price anything: windows, stairs, doors, kitchens. That breadth is why it asks you to build your own price lists from scratch. Closetforge prices one product, the fitted wardrobe, and already knows its parts: carcass, shelves, dividers, backs, plinths, fronts, drawers, rails and doors.
The quote also starts from the customer’s own design, so you are pricing what they asked for rather than what you remember from a phone call. Plans start at £79 a month plus VAT; the pricing page has the detail.
Your customer does the drawing
The design arrives from the wardrobe configurator on your website, already priced.
Or you draw it
You can open the same editor yourself and build the design for a customer who phoned.
Honest limits
What it does not do
A quote here is a priced, versioned document you stand behind, not a ballpark estimate. Around it, there is plenty it leaves to the tools you already use.
Not accounting
It does not raise invoices, take card payments for your jobs or keep your books.
No accounts or job-management connection
It does not connect to Xero, Tradify, QuickBooks or a CRM. You copy the accepted quote across.
Not job scheduling
No fitting calendar, no job tracking after the quote is accepted.
Not other joinery
Wardrobes only. Kitchens, stairs and doors are custom lines you price yourself.
Not your prices
It starts from rates you check and change. There is no built-in UK board-merchant catalogue yet.
Price a wardrobe on the demo, or walk through it with us.
Design something on the demo, then book a call and we will open the workshop side with you: the breakdown, the cut list and the PDFs.